Applying for an Admissions Examination/Interview with Special Accommodations

Applying for an Admissions Examination/Interview with Special Accommodations

The information on this page is intended for applicants applying under the Admissions for Comprehensive Selection or Admissions by School Recommendation (IBDP) under the English-basis admissions. Applicants applying under the Japanese-basis or through the General Selection should refer to the Japanese version of this page.
As stated in the Undergraduate Application Handbook, there are restrictions on the items that may be brought into the examination venue and used during the examination. If you require special accommodations for the admissions examination or interview due to an illness, injury, disability, or other circumstances, please submit the required documents to the Ritsumeikan Asia Pacific University Admissions Office no later than two weeks before the start of the application period, following the instructions below.
Please note that, depending on the examination format and the details of your request, we may not be able to provide the requested accommodations. We may also contact you to discuss your request in further detail. If you do not apply for special accommodations for the admissions examination/interview but wish to receive accommodations for your studies or student life after enrollment, please contact the Office of the Disability Support Services Committee Secretariat by e-mail: class-sp@apu.ac.jp.

1. Application Process After Approval of Special Accommodations

⑴ Please submit your application documents by registered mail. APU will not contact applicants to confirm receipt of the documents.
⑵ After the submission deadline, APU will review your application documents and determine the appropriate accommodations. If necessary, you may be asked to submit additional documents for the review.
⑶ Once the accommodations have been determined, APU will send you a “Notice of Approved Special Accommodations for the Admissions Examination/Interview”. This notice serves as official approval of your request for special accommodations.
⑷ Submitting a request for special accommodations does not constitute an application for admission. You must complete the application for entrance examination separately within the designated application period in accordance with the Undergraduate Application Handbook.
⑸ When submitting your application documents, please enclose a copy of the “Notice of Approved Special Accommodations for the Admissions Examination/Interview” issued by APU.

2. Documents required for application

Download the forms a) and b) below, fill in the required information, and submit them by the due date.

a) Ritsumeikan Asia Pacific University Support Application (both pages, original)
b) Ritsumeikan Asia Pacific University Medical Certificate for Special Accommodations (original)
*Must state the degree and circumstances of disability, etc., and the reasons why all the accommodations requested are essential.
*A medical certificate in a format other than APU’s official form is also acceptable, provided it contains all the entries in the official form and was issued in or after April 2026.
*The format for item b) above differs depending on the type of disability. Please select the appropriate format out of Visual Impairment, Hearing Impairment, Movement/Nervous System Impairment, Developmental Disability, or Other Health Conditions.
*Providing false information on application documents may be considered misconduct.

• (a) Ritsumeikan Asia Pacific University Support Application
• (b) Ritsumeikan Asia Pacific University Medical Certificate for Special Accommodations

3. Application Deadlines

Documents must arrive at APU no later than two weeks before the start of the application period.
*If you need to request special accommodations after the application deadline due to unforeseen circumstances (such as a traffic accident, injury, or newly diagnosed illness), please contact the Admissions Office (Domestic).

4. Submission of Applications

Send your application to the address below by postal mail.
*If applying from within Japan: Please go to a Post Office counter and send your documents by “Simple
Registered Express Mail” (速達・簡易書留郵便)
*If applying from outside Japan: Please use a method that keeps a record of the sending and delivery process, such as registered mail, DHL, EMS, or FedEx.

5. Important Notes

(1) In some cases, it may be impossible to make the accommodation requested in light of factors such as exam format and degree and nature of disability.
(2) Accommodations will be determined in accordance with applications, but APU may also determine and notify applicants of other accommodations that are necessary in order to conduct the examination/interview (such as providing a separate examination room for applicants requesting extra time in an examination) or provide alternative accommodations if the requested accommodations cannot be arranged.
(3) APU may decline requests to alter examination/interview dates, venues, college/department preferences, and other such information entered in the application form.
(4) Please be sure to notify the APU Admissions Office (Domestic) if you intend to cancel your application or be absent from an examination/interview.